What personal Information is held
We may collect and process the following data from you: · Information you consent to provide Austin Law Associates Ltd. that is required to carry out our obligations arising from any contracts entered between you and us, or potential contracts that may be in liaison between you and us. · Information that you consent to provide by filling in forms on our website, or as part of any direct marketing or sales activities. This includes and is not limited to personal information about you such as your name, telephone contact number, geographical address/location, email address and interests. Note: Clear consent information is supplied at point of collection to provide information on the use of data; and a record of the consent is taken at point of collection. · If you contact us by telephone or in writing, we may keep a copy of your correspondence or communication. If you have provided us with the personal data of another person, there is a clear requirement imposed by Austin Law Associates Ltd. for you to confirm that he/she consents to the processing of his/her personal data and that you have informed him/her of our identity as a Data Controller and the nature of the processing taking place. Records will be retained as evidence of this consent.
How will we use the information we hold about you?
We use information held about you in the following ways: Performance of a contract - We use information held about you to carry out our obligations arising from any contracts entered into between you and us; and to notify you about changes to our services. Legitimate Interests - We use information held about you to provide you with information, products and/or services that you request from us or which we feel may interest you if relevant to the products or services currently being supplied as part of a contract with Austin Law Associates Ltd., or in relation to a previous contract with Austin Law Associates Ltd. whereby you are happy to continue to receive such information; Consent (Direct Marketing)- We use information held about you to provide you with information on products and/or services that you request from us, or which we feel may interest you where you have consented to be contacted for such purposes. Where consent has been provided to Austin Law Associates Ltd., it is a recognised right of the Data Subject that this consent can also be withdrawn. Should you wish to withdraw consent, please email firstname.lastname@example.org, or by writing to our address above. Alternatively you can call Bruno Borriello on 01384 370879. Consent (Website)- to ensure that content from our Website is presented in the most effective manner for you and your device. We will not share your data with third parties for other marketing purposes unless we have your express consent to do so.
Your rights relating to Personal Data
You have the right to ask us to cease processing your personal data for marketing purposes. We will seek consent (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your data to any third party for such purposes. You can also exercise your right to prevent such processing by contacting us at email@example.com. GDPR gives you the right to access information held about you. Your right of access can be exercised at any time. Austin Law Associates Ltd. operate both a Data Subjects Rights procedure and a Subject Access Rights Procedure to ensure that all rights exercised by data subjects relating to personal data are managed appropriately. From time to time, our website may contain links to and from our strategic partner(s), partner network(s), strategic sponsor(s), advertiser(s) and affiliate(s). If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.
Retention of your information
We take appropriate measures to ensure that any information collected from you is kept secure. Austin Law Associates Ltd. operate a clear Retention policy and associated Retention Schedule to ensure personal data is kept only for so long as is necessary for the purpose for which such information is used. If any of your personal data changes, or if you have any questions about how we use data which relates to you, please contact us by email at firstname.lastname@example.org. We normally update your personal data within seven (7) working days of any new or updated personal data being provided to us, to ensure that the personal data we hold about you is as accurate and up to date as possible.
Disclosure of your information
We may disclose your personal information to any member of our group, which means our subsidiaries, strategic partner(s) or strategic sponsor(s) our ultimate holding company and its subsidiaries as defined in section 1159 of the UK Companies Act 2006. As part of our GDPR compliance obligations, we are duty bound to check when personal data may be shared with third parties to ensure that they apply the same or greater controls in terms of data protection. The use of non-disclosure agreements form part of our third-party data sharing controls. We may disclose your personal information to third parties · in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets; or · if we or substantially all of our assets are acquired by a third party, in which case personal data held by it about our customers will be one of the transferred assets; or · if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or in order to enforce or apply other agreements; or · to protect the rights, property or safety of Austin Law Associates Ltd, our customers or others. Austin Law Associates Ltd. has risk assessed where personal information may be transferred outside the EEA. As part of our own due diligence we have identified that personal data held for and by Austin Law Associates Ltd. resides in the EU. Austin Law Associates Ltd. will continue to monitor this for Austin Law Associates Ltd. considering any 3rd party provider changes in the future. Should a requirement for data to be transferred outside of the EU in future, Austin Law Associates Ltd. will implement controls and safeguards to ensure that equal to or greater data protection measures are enforced and records retained to evidence this.
Data Protection Policy Statement.
Austin Law Associates Ltd. recognises the significance of data protection.The purpose of this policy is to protect all personal information controlled or processed by the organisation, and ensure an adequate level of awareness to ensure data protection principles are applied across all areas of operation within Austin Law Associates Ltd.
Personal data is identified and managed in accordance with the data protection risk assessment methodology that endorses the acceptable risk levels.
Our Data Protection Policy is achieved by a stringent set of controls, including policies, processes, procedures and software and hardware functions.These controls are monitored, reviewed and improved by the Board to ensure that specific data protection, security and business objectives are met.This is operated in conjunction with other business management processes, and incorporates the applicable statutory, regulatory and contractual requirements.
In particular, Austin Law Associates Ltd. are committed to compliance with data protection requirements and good practice to include: •Processing personal information only where this is strictly necessary for legal and regulatory purposes, or for legitimate organisational purposes; •Processing only the minimum personal information required for these purposes; •Providing clear information to natural persons (including children) about how their personal information can be used and by whom; •Only processing relevant and adequate personal information; •Processing personal information fairly and lawfully; •Maintaining a documented inventory of the categories of personal information processed by the organisation; •Keeping personal information accurate and, where necessary, up-to-date; •Retaining personal information only for as long as is necessary for legal or regulatory reasons or for legitimate organisational purposes and ensuring timely and appropriate disposal; •Respecting natural persons’ rights in relation to their personal information; •Keeping all personal information secure; •Only transferring personal information outside the UK in circumstances where it can be adequately protected; •Developing and implementing GDPR to enable the data protection policy to be implemented; •Where appropriate, identifying internal and external interested parties and the degree to which they are involved in the governance of the organisation’s; •Identify workers with specific responsibility and accountability for GDPR; •Maintain records of processing of personal information.
Our Data Protection Policy Awareness Program is incorporated in our staff induction and training program.The Data Protection policy is readily accessible internally and presented to existing and prospective clients.In addition to employees; suppliers, contractors and sub-contractors of Austin Law Associates Ltd. are expected to adhere to our Data Protection Policy. Austin Law Associates Ltd. are committed to continual improvement and all employees are empowered to take responsibility for data protection, with a robust process for identifying and reporting data breaches in place and subject to regular review.Through compliance to applicable statutory, regulatory and contractual requirements, and the requirements of the General Data Protection Regulations (GDPR) for the Protection of Personal Information, Austin Law Associates Ltd. will demonstrate confidence, integrity and credibility both internally and externally. Bruno Borriello Director 25 May 2018 Version 1.0
Austin Law Associates is a trading name of and owned by Austin Law Associates Ltd, Company number 9645214 registered in England & Wales. Copyright of Austin Law Associates Ltd 2016